Privacy, Data Protection & Cookies Policy
At CODA UK & Ireland CIC, we collect and use your personal information to help us provide excellent events, services, communicate with you and improve our service. We only ask for the information that we need at the time and we will always let you decide what you feel comfortable telling is, explain to you why we need it and treat your personal information as confidential. When we do this, we will only access the information when we have a good reason to do so, only share it when it is necessary and relevant and we will never sell your information to anyone. We handle and store your personal information in line with data protection law.
We are CODA UK & Ireland CIC, a community interest company. If you wish to contact us directly regarding a privacy or data protection issue, email firstname.lastname@example.org
What we collect
We may collect the following information:
Name & Professional information
Email address and other contact information
Demographic information, preferences and interests
Other information relevant to member surveys, events and organisation
What we do with the information we gather
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
Internal record keeping.
We may use the information to review and improve our events and services.
We may periodically send newsletter emails about upcoming events and other information relevant to CODAs & Deaf Parents, using the email address that you have provided.
We may use the information to customise the website according to your interests.
We’ll collect your email address to allow you to subscribe to our mailing list via Mailchimp’s email list management service. On their site, you are asked whether you would like further contact by email, direct mail or targeted advertising. You are also given the option to unsubscribe at any time. Mailchimp will also collect information about whether you open the emails that we send you, what links you click on, what country you are in and what device you are using.
We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. We store all records on a password protected online system that only relevant volunteers, staff and board members have access to when necessary. We do not share any personal information with 3rd parties.
Cookies are small text files that are used to store small pieces of information. The cookies are stored on your device when the website is loaded on your browser. These cookies help us make the website function properly, make the website more secure, provide better user experience, and understand how the website performs and to analyse what works and where it needs improvement.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information that you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or e-mail:
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
You may request details of personal information that we hold about you under the Data Protection Act 1998. A small fee (£10) will be payable. If you would like a copy of the information held on you please write to CODA UK & Ireland CIC, Lytchett House, 13 Freeland Park, Wareham Road, Poole, Dorset, BH16 6FA
If you believe that any information, we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
More information about your data rights
You can find out more about your data rights on the Information Commissioner’s website. (https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/)